TULSA GARDEN CENTER
Monday through Friday, 9:00 a.m. until 4:00 p.m.
Rental clients may meet with the Events Coordinator by appointment.
Unescorted visits to view the facility are permitted during regular business hours.
Client appointments to meet with florists, caterers, musicians, etc. at the Mansion should be scheduled in advance with the Events Coordinator.
THE MANSION
The Mansion consists of three floors. The upper floor houses Tulsa Garden Center offices, library, and a small meeting room for up to 10 people.
The South Room, Gold Room, Foyer, Veranda, and Auditorium comprise the ground floor and are all wheelchair accessible. The South Room can accommodate up to 80 people at 60” rounds, 100 theater style, or 60 at 30” squares (card tables). The Gold Room can hold 20 people theater style or 16 with meeting tables. The Auditorium can accommodate 200-250 people at 60” rounds or 240 theater style. (All numbers are approximate, depending on the type of tables and chairs used.)
The basement consists of the Ballroom and the Classroom. The Ballroom holds 64 people at 60” rounds or 80 theater style. The Classroom accommodates 26 people theater style or 16 at 8’ x 30” tables. The Classroom has a small kitchenette and is wheelchair accessible. (All numbers are approximate, depending on the type of tables and chairs used.)
CONTRACT
A signed contract plus the down payment (1/2 of the total rental fee) is required to reserve a date for the function.
THE DOWN PAYMENT IS NON-REFUNDABLE AND NON-TRANSFERABLE.
The balance of the rental fee is due 3 months prior to the reserved date. If the event is scheduled less than three months in advance, payment in full is due at contract signing. Please contact the Events Coordinator for exact prices.
Events scheduled on Holiday weekends will require an additional $250 charge for Holiday Labor.
WEDDING RECEPTION INFORMATION
people for buffet-style dining. (All numbers are approximate, depending on the type of tables and chairs used.)
WEDDING CEREMONY INFORMATION
In addition to the six (6) hour rental rate, a charge of $500.00 will be assessed for an outside wedding ceremony and $250.00 for an inside ceremony. This includes:
Set-up and take-down of chairs.
One (1) hour rehearsal time.
Event Attendant and Security Guard for the ceremony. They are not wait staff nor clean-up staff.
One (1) hour photo time in the Mansion (by appointment only); additional time is $50/hour.
Two women's and two men's restrooms are located on the first floor of the facility. One restroom is located on the lower level, and one public use restroom is located on the second floor.
The first floor of the facility is wheelchair accessible. The Auditorium restrooms on the first floor and the public use restroom on the second floor are wheelchair accessible. The water fountain in the Auditorium is wheelchair accessible. The Veranda has two wheelchair accessible ramped entrances/exits. The elevator accesses all three levels of the mansion.
TULSA HISTORICAL SOCIETY
Tuesday through Saturday, 10:00 a.m. until 2:00 p.m.
Museum is closed to the public on Sundays and Mondays.
Unescorted visits to view the facility are permitted during regular business hours.
Rental clients may meet with the Events Coordinator by appointment.
Client appointments to meet with florists, caterers, musicians, etc. at the Historical Society should be scheduled in advance with the Events Coordinator.
THE MUSEUM
The museum's rental space consists of two rooms: the Hall of Fame Gallery and the Audio-Visual Room.
The Hall of Fame Gallery will accommodate up to 175-200 people for a standing reception or 96 seated at 60” rounds with 8 chairs at each table or 150 in theatre-style seating. Please consult with the Events Coordinator for room arrangements.
The Audio-Visual Room will accommodate 48 seated at 60” rounds, 30 - 40 seminar style with 8 foot tables, or 90 theater style. Contact the Events Coordinator for more information.
CONTRACT
A signed contract plus the down payment (1/2 of the total rental fee) is required to reserve a date for the function. THE DOWN PAYMENT IS NON-REFUNDABLE AND NON-TRANSFERABLE. The balance of the rental fee is due 2 months prior to the reserved date. If the event is scheduled less than two months in advance, payment in full is due at contract signing. Please contact the Events Coordinator for exact prices.
Rental of the facility includes use of tables & chairs inside only, and the services of an Event Attendant and Security Guard for the evening. They are not wait staff nor clean-up staff.
All tables and chairs to be used outside must be rented.
A $100 Damage/Cleaning Deposit (refundable) is required.
Events scheduled on Holiday weekends will require an additional $250 for Holiday Labor.
WEDDING RECEPTION INFORMATION
WEDDING CEREMONY INFORMATION
In addition to the six (6) hour rental rate, a charge of $300.00 will be assessed for an outside wedding ceremony. This includes:
1. Set-up and take-down of chairs.
2. One (1) hour rehearsal time.
3. Event Attendant and Security Guard for the ceremony. They are not wait staff nor clean-up staff.
4. One (1) hour photo time in the facility (by appointment only); Additional time is $50/hour.
RESTROOMS
The restrooms are located on the west end of the Hall of Fame Gallery.
ACCESSIBILITY
The facility, the restrooms and water fountain are all wheelchair accessible.
No smoking is allowed in either building per Title #27, Section #658, of the revised Ordinances for the City of Tulsa.
PARKING165 parking spaces total ; 2 handicapped near TGC entrance, 4 handicapped near THS entrance)
KITCHENNo kitchen supplies, linens or dishes are included in the rental of Tulsa Garden Center or Tulsa Historical Society. All incidental kitchen items are the responsibility of the lessee.
AUDIO VISUAL EQUIPMENT
Limited audiovisual equipment is available with rental and upon request. Please ask for details.
TABLES AND CHAIRS
Tables and chairs are available for use inside the building with your rental at no additional cost, upon request and subject to availability.
Rental chairs and tables must be obtained for use in any outside set-up at the Tulsa Historical Society.
DELIVERIES
All deliveries to Tulsa Garden Center must be made by appointment during regular business hours (Mon—Fri 9:00am—4:00pm. Deliveries may not be made through the TGC main entrance. The TGC kitchen service door or the Auditorium service door are available for equipment and catering deliveries. Saturday deliveries MUST be arranged in advance with the Events Coordinator.
THS has a loading dock off 25th Street with parking for the catering staff. All THS deliveries must be arranged in advance with the Events Coordinator (746-5133). Pick up of rental items should be done the following business day between 9:00 a.m.—12:00 noon. Please discuss details with the Events Coordinator.
RATES
Each facility has its own rental rates and offers corporate and non-profit rates. The non-profit rates are available Sunday-Thursday only. To qualify for non-profit rates, the organization must prove 501(c)(3) status with the IRS.
SUGGESTED CATERERS
The following is a list of caterers who have been approved to work at Tulsa Garden Center and Tulsa Historical Society. You are not limited to this list, however, we reserve the right to approve all caterers prior to your event. All caterers must provide a general liability certificate to the Events Coordinator's office at least one month before the event.
Camille’s (Cherry Street Market) www.camillescafe.com (918) 813-2411
Catered Affair (918) 663-4025
Catering Connection www.cateringconnection.net (918) 749-9232
The Chalkboard www.thechalkboard-tulsa.com (918) 382-6022
Council Creek Cheese & Cuisine www.cheeseandcuisine.com (918) 225-0530
Escargot’s (918) 838-8147
Timothy Fitzgerald www.gaelicgourmet.com (918) 459-7902
Frostbites (918) 224-8148
Ludger's Catering www.ludgers.com (918) 744-9988
Mershon’s Catering www.mershoncatering.com (918) 747-0623
Palace Café Catering (918) 408-4553
Panera Bread Co. www.panera.com (918) 749-0550
The Perfect Party—Petty’s Fine Foods (918) 747-8905
The Polo Grill www.thepologrill.com (918) 744-4280
Taste Catering www.tastethistulsa.com (918) 430-5789
Thyme Bistro www.webthyme.net (918) 742-7013
TW’s AFAB Catering www.twsafabcatering.com (918) 582-8608
The Upper Crust (918) 810-9336
SUGGESTED VENDORS
The following are a few of the vendors that work at TGC and THS most frequently. You are certainly not limited to these suggestions. There are many fine vendors and services in the Tulsa area that are welcome at TGC and THS.
Class Act Party Rentals www.classactpartyrentals.com (918) 663-7997
DJ Connection www.djconnectiontulsa.com (918) 481-2010
Exquisite Valet www.exquisitevalettulsa.com (918) 481-2070