Caterers Guidelines - Tulsa Garden Center Mansion

     Prior to the event, the catering service must provide proof of general liability coverage and must have a current Certificate of Liability on file in the Events Coordinator's office.

TGC management reserves the right to approve all caterers.

       State law strictly prohibits:

                               Service of alcoholic beverages to persons less than 21 years of age

                               Transporting open containers from the building

Opened containers may be removed by catering personnel or by the client (lessee) only.

TGC staff will dispose of any alcoholic beverages left at TGC.

Unattended or self-service alcohol beverage stations.

This includes kegs of beer and wine carafes on guest tables.  Kegs are allowed only on tiled floor areas, not on hardwood floors.  This precludes self-service of alcohol in dressing areas.

      A state-licensed bartender (supplied by the contracted caterer or approved by TGC management) shall serve all alcohol. 

 TGC management & staff reserve the right to limit and/or cease alcohol service and consumption on the premises before, during, and after an event if the situation warrants.

    Remember to discuss the length of time you require for set up and clean up with your client.  The client's beginning contract time is when all service providers may enter the building.  Any special arrangements must be made in advance with the Events Coordinator.

    This is a "warm-only" kitchen.  All food preparation must be done in the kitchen.  There can be ABSOLUTELY NO FRYING OR SAUTEEING IN THE BUILDING OR ON THE PROPERTY

(This includes Bunsen or butane burners.)

      Coffee grounds may NOT be placed in sinks or garbage disposals.

      All liquids and ice must be disposed of in kitchen sinks, not in parking lot area or flowerbeds.

       TGC does not have an icemaker.  Please be aware that the caterer must bring in all ice.

    TGC does not supply any linens, dishes, utensils, serving pieces, aluminum foil, or plastic wrap.  The client or the caterer must bring or arrange for the rental of these items.  Remember to bring your own corkscrew and candle lighters.

     All dishes placed in sanitizer must be scrapped of all food particles and rinsed completely.

DO NOT use sanitizer as a dishwasher! All dishes must be rinsed completely if they are left in the building overnight.

   Please use the recycling bins outside the kitchen. If they are full, place overflow next to appropriate container in boxes/sacks. Do not use recycling containers for trash disposal!! 

 All trash & food must be removed from the building at the conclusion of an event. Trash should be placed in the dumpsters just outside the kitchen door. If all these trash dumpsters are full, trash needs to be taken to dumpsters located behind the gift shop (east side of original garage.)  

At least one catering staff personnel must remain at TGC until the event is over, or until all rental supplies are cleared away, all trash is removed, and kitchen is cleaned.  If paper plates, utensils, or cups are used, it is the caterer's responsibility to have all of them disposed of before leaving the facility. 

  Sinks, stovetops, microwaves and kitchen countertops must be cleaned.   The kitchen floor MUST be swept and mopped at the end of the event.  

 The area around food serving tables, cake tables, guest seating, beverage stations, and bars MUST also be swept free of food & debris, and spot-mopped if spills occurred.   

Please do not over-fill the trashcans.  The liners can break if they are too heavy.   

 At the end of the event, new trash liners must be inserted into kitchen trash containers. They are located in the broom closet in the laundry room. If you need assistance, ask the Event Attendant. 

Please consult with the Event Attendant as to where rental items should be stored at the end of the event.

     If in doubt where anything should be placed or what the catering staff is responsible for while at TGC, please ask the Event Attendant! The Event Attendant is here to answer any questions.   

Remember:  No glitter, confetti or fresh, loose rose or flower petals OF ANY KIND may be used on the premises, inside or outside, as table top decorations. 

Before leaving the building, please check out with the Event Attendant.


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Caterers Guidelines - Tulsa Historical Society

        Prior to the event, the catering service must provide proof of general liability coverage and must have a current Certificate of Liability on file in the Events Coordinator's office.

THS management reserves the right to approve all caterers. 

         State law strictly prohibits:

                      Service of alcoholic beverages to persons less than 21 years of age

                      Transporting open containers from the building

Opened containers may be removed by catering personnel or by the client (lessee) only

THS staff will dispose of any alcoholic beverages left at THS.

  Unattended or self-service alcohol beverage stations..

This includes wine carafes on guest tables, and kegs of beer.  Kegs are allowed only on tiled floor areas, not on carpeted areas.   

        THS management & staff reserve the right to limit and/or cease alcohol service and consumption on the premises before, during, and after an event if the situation warrants. 

        Remember to discuss the length of time you require for set up and clean up with your client.  The client’s beginning contract time is when all service providers may enter the building.  Any special arrangements must be made in advance with the Events Coordinator.. 

This is a "warm-only" kitchen.  There is no oven or stove available for cooking. All food preparation must be done in the kitchen.  There can be ABSOLUTELY NO FRYING, SAUTEEING, or open flames of any kind IN THE BUILDING OR ON THE PROPERTY. Butane torches and hot plates are NOT allowed.  Chafing dishes warmed with sterno gel are allowed during food service only. 

       There are no garbage disposals on premises.  DO NOT PLACE ANY FOOD IN SINK! 

       Coffee grounds may NOT be placed in sinks. 

       THS does provide an icemaker.  It is not necessary to bring in bags of ice for an event. 

       All liquids and ice must be disposed of in kitchen sinks, not in parking lot area or flowerbeds. 

       THS does not supply any linen, dishes, utensils, serving pieces, paper products, aluminum foil, or plastic wrap.  The client or the caterer must bring in or arrange for the rental of these items.  Remember to bring your own corkscrew and candle lighters. 

       All rental equipment, dishes, utensils, and serving items must be scraped of food and rinsed completely if they are left in the building following an event.  

       All rental equipment, dishes, utensils, linens, and etc. must be stacked/stored in the loading dock area at the conclusion of the event, unless instructed differently by the Event Attendant. 

       Caterers, bakeries, florists, musicians, and rental supply companies must contact the Events Coordinator if special arrangements are needed for deliveries to THS before an event. Do not contact THS directly!  

       All items delivered to THS prior to an event must be stored in the loading dock area. 

       Rental items may be picked up the following business day between 9:00 a.m. - 12:00 noon at the 25th Street entrance loading dock area.

       All trash and food must be removed from the building at the conclusion of an event.     All trash should be taken to the large dumpster located on the south side of building by the loading dock.  

       Please do not over-fill the trashcans.  The liners can break if they are too heavy.  

       At the end of the event, new trash liners must be inserted into kitchen trash containers. They are located on top of the ice machine. If you need assistance, ask the Event Attendant.  Do not stack trashcans inside each other.  

       THS encourages the use of recycling bins located outside Tulsa Garden Center's kitchen.  If they are full, place overflow next to appropriate container in boxes/sacks. 

       At least one catering staff personnel must remain at THS until the event is over, or until all rental supplies are cleared away, all trash is removed, and kitchen is cleaned.  If paper plates, utensils, or cups are used, it is the caterer’s responsibility to have all of them disposed of before leaving the facility. 

       Sinks and kitchen tabletops must be cleaned.     The kitchen floor MUST be swept and mopped at the end of the event.  

       The area around all food serving tables, cake tables, guest seating, beverage stations, and bars MUST also be swept free of food & debris, and spot-mopped if spills occurred.   

       The refrigerator and warming cabinet must also be cleaned if any food or beverage has spilled inside. 

       Remember:  No glitter, confetti or fresh, loose rose or flower petals OF ANY KIND may be used on the premises, inside or outside, as table top decorations.  Only dried lavender or freeze-dried rose petals are approved to throw at the end of a wedding on THS grounds. 

       If in doubt where anything should be placed or what the catering staff is responsible for while at THS, please ask the Event Attendant! The Event Attendant is here to answer any questions.   

Before leaving the building, please check out with the Event Attendant.