OPERATING HOURS: Tulsa garden center business hours are from 9:00am to 4:00pm, Monday through Friday. Hours for affiliate functions are from 9:00am to 9:30pm. Function setup from 7:00am to 9:00am is available with advance written request.
FEES: All fees must be paid at least one (1) week in advance of the event. Request for reduced or waived fees and charges will be handled on a case by case basis by the executive committee after submission of a request for reduced or waived fees is made by the affiliate organization.
Meetings are to be no more than three hours, which includes setup, socialization, meeting, and tear down. All participants and equipment must be out of the building by 9:30pm unless arrangements have been made in advance of meeting. Group fees will be based on the average attendance of the previous fiscal year.
The following fees will be effective January 1, 2002:
Business Hours After Business Hours
Groups of 50 or more $50 per meeting $50 per meeting
Groups of 16 to 49 $25 per meeting $35 per meeting
Two or more groups $15 per meeting $25 per meeting
at the same time under 50 each
Groups of 15 or less Free in classroom $35 per meeting
Board or committee Free in available space $35 per meeting
(After business hours - free if another group has building open and no additional
setup is required)
SHOWS, RETAIL SALES TO THE PUBLIC, AND OTHER EDUCATIONAL EVENTS:
The following fees will be effective January 1, 2002:
First Floor of Mansion $100 per day
Auditorium only $100 per day
Ballroom and Classroom $30 per day
Southroom $75 per day
Foyer and Dining Room $25 per day
Gold Room $25 per day
Verandah $25 per day
Kitchen $25 per day
Barn $85 per day
Groups sharing will split fee based upon what each group uses.
EQUIPMENT: Equipment to be used will be scheduled in advance. The on-site/on-duty employee will check out reserved needed equipment to a Tulsa Garden Center trained affiliate member or alternate. The on-site/on-duty employee will be available for turn-in of the equipment by the Affiliate representative, who will report any problems. Affiliate groups will be responsible for any damages to the equipment during the time the affiliate group is using the equipment. Two training sessions per year will be offered by Tulsa Garden Center personnel for training on equipment for any interested Affiliate member.
SCHEDULING AND CANCELLATION: Meeting, shows, special events and sales will be scheduled only after submission, in writing, of a scheduling request form and a floor plan. No seated dining is permitted in the Dining Room. All set up charnges will be accommodated if made in writing at least three (3) days before the function.
Show, special events and sales cancellations must be made in writing no less than 45 days prior to
the event. All fees will be due if cancellation is made less than 45 days prior to the events. Non-
payment of fees will result in forfeiture of right of future use of the building.
Should weather conditions exist that require the cancellation of a meeting, show or sale, the
Affiliate Group will notify the Tulsa Garden Center as soon as possible. Refunds of prepaid fees
will be approved on an individual basis by the Executive Committee of the Tulsa Garden Center,
Inc. at the written request of the Affiliate Organization.
CLEAN UP AND CHECK OUT: The affiliate organization is responsible for restoring all space to its re-event condition. Special attention should be given to the kitchen. The Tulsa Garden Center personnel will provide removal of two bags of trash per day and the affiliate organization is responsible for removing all additional excess trash from the premises. Additional charges will be billed to the affiliate organization for any cleanup required by the staff of the Tulsa Garden Center, Inc. A check out form must be completed prior to leaving the building. All damage and/or additional labor cost will be billed to the affiliate organization.