AFFILIATES DEFINED: Affiliate organizations are non-profit groups that utilize the Tulsa Garden Center on a regular basis for their meetings, shows, sales and/or exhibits. The mission of the affiliate organization must be horticultural or environmentally related.
Organizations wishing to become an affiliate organization will make application with the Affiliate
Committee Chairperson of the Tulsa Garden Center, Inc. The application will then be submitted
to the Executive Committee for approval.
2. FINANCIAL STATEMENTS AND INCOME TAXES: Funds generated by the organizations must be received
in accordance with applicable federal and state laws and the rules and regulations set forth by the
Internal Revenue Code. No part of the organizations net earnings shall inure to the benefit of any
officer or member of the organization.
Affiliate organizations are not owned or operated by the Tulsa Garden Center, Inc. for the purposes
of financial statement of income tax return preparation.
Affiliate organizations do not operate under the umbrella or shell of the Tulsa Garden Center, Inc.
Affiliate organizations do not operate under the tax-exempt status of the Tulsa Garden Center, Inc.
Each affiliate organization is responsible for the preparation and filing of the Federal and Oklahoma
Income Tax Returns applicable to their particular organizations.
Each affiliate organization is responsible for the collection and remittance of all applicable sales and
property taxes to the appropriate local and state taxing authority applicable to their particular
organization.
3. CHARITABLE CONTRIBUTIONS: Affiliate organizations are prohibited from the solicitation or the
receipt of charitable contributions on behalf of the organization utilizing the Tulsa Garden Center's
name, power, influence, and/or tax-exempt status.
4. DOCUMENTATION REQUIREMENTS: The affiliate organization must sign an agreement to abide by the
policies of the Tulsa Garden Center, Inc. at the annual affiliate scheduling meeting.
The Tulsa Garden Center Board of Directors will review each affiliate organization on an annual
basis. The review will be based upon the organizations' adherence to current affiliate policies.
Prior to January 1 of each year, the affiliate organization must submit any changes of the following
information to the Tulsa Garden Center, Inc:
Articles of organization (incorporation) as filed with the Oklahoma Secretary of State, if applicable
Bylaws or constitution
Description of the mission and/or non-profit purpose
Description of the intended goals
Current membership list
Documentation of non-profit status or pending application
Each affiliate organization shall provide a subscription to its newsletter for the library of the Tulsa
Garden Center, Inc.
Prior to any scheduled sale by any affiliate organization, the organization must submit a copy of the
sales tax report, along with a copy of the related cancelled check, which documents the collection
and remittance of sales tax on the sales proceeds derived from the immediate preceding sale.
Failure to provide this documentation will disqualify the organization from holding any future sales at
the Tulsa Garden Center.
5. MEMBERSHIP REQUIREMENTS: Each affiliate organization shall have at least one member that is a
member in good standing of the Tulsa Garden Center, Inc. in order to represent the organization on
the affiliate council and the general membership annual meeting.
At least one member of the affiliate organization is required to attend affiliate council meetings and
to attend the general membership annual meeting of the Tulsa Garden Center, Inc. This member
must be in good standing of the Tulsa Garden Center, Inc.
6. RULES AND FEES: Rules and fees for the use of the Tulsa Garden Center are available for affiliate
organizations. These are reviewed and approved annually by the Tulsa Garden Center Board of
Directors.